Weighted Word CountWeighted Word Count Calculator for Translators
Drop a Trados Studio or memoQ CAT analysis, apply the client's fuzzy match and repetition discounts, and get the weighted words, the amount and a PDF summary.
1Add your analysis
How do I get this file?
- Trados Studio: Reports view → Analyze Files report → Save As → XML. Full Trados Studio guide
- memoQ: Statistics → Export → CSV. Full memoQ guide
Supported: Trados Studio analysis XML; memoQ statistics CSV (per-file, Trados-compatible or displayed results). Other tools (Phrase, Wordfast...) or unusual exports: .
Manual entry
| Band | Words |
|---|
2Result Sample
Customize the PDF (optional)
A summary or quote of the work with the band table and total. It is not a tax invoice: it has no tax, VAT or fiscal fields. Use your usual invoicing tool for the legal invoice. Names in Latin, Greek and Cyrillic scripts print as typed; other scripts (Chinese, Japanese, Korean, Arabic, Hebrew...) print as “?” in the PDF, so use Copy as text for those.
Your rates (per client)
Edit rates
Percentages per match band
% of the full rate charged for each band:
Your rates are saved in this browser only.
Your files are read in your browser and never uploaded (ads are optional; see the privacy policy). Limits: unusual or customised exports may not be recognised; then type the counts by hand. Always compare the totals with your CAT tool before billing.Check it yourself: open your browser's DevTools (F12) → Network, then drop a file. No request carries it: nothing is uploaded.
How it works
- Export the analysis
Save the Trados Studio report as XML or the memoQ statistics as CSV. - Apply your rates
Set the full rate and the % charged per match band. Each client keeps its own rates. - Copy or export
Copy the table into an email or download a PDF work summary.
What a weighted word count is
Translation agencies and many direct clients do not pay every source word at the full rate. CAT tools such as Trados Studio and memoQ compare the new text with your translation memory and sort the words into match bands: context matches, 100% matches, repetitions, fuzzy matches of different quality and new words. A pricing grid then says which percentage of the full rate is paid for each band, for example 30% for repetitions and 100% matches, 60% for 95–99% fuzzy matches and the full rate for new words.
The weighted word count is the sum of each band's words multiplied by its percentage. Multiply it by the full per-word rate and you get the amount to quote or invoice. Doing this by hand from a long report is slow and error-prone, especially when a project has many files or when every client uses a different grid.
This calculator reads the report directly, keeps one grid per client and shows the result per file and for the whole project. The common bands it uses are 101%/context, 100%, repetitions, 95–99%, 85–94%, 75–84%, 50–74% and no match. Read how weighted word counts work for the exact mapping from Trados and memoQ categories, or the step-by-step guides to export an analysis from Trados Studio and memoQ.
Frequently asked questions
What is a weighted word count?
It is the number of words you charge at full rate after applying discounts for translation memory matches and repetitions. Each match band is multiplied by a percentage of the full rate and the results are added up.
Which analysis files can I upload?
Trados Studio analysis reports saved as XML, and memoQ statistics exported as CSV (memoQ per-file layout, Trados-compatible layout or the displayed results). For other tools you can type the band counts by hand.
Are my files uploaded anywhere?
No. The report is read by your browser on your device. Your client rates are stored only in this browser.